PROJECT MATERIALS COORDINATOR for SHELL BRUNEI

Purpose of Job
To co-ordinate all procurement and logistic tasks for project materials.

Principal accountabilities

 To ensure timely provision of materials of the right quality and cost to enable successful completion of projects.
 To co-ordinate all project procurement activities, engineered either in-house or by consultants.
 Provide PMC services achieving objectives and Targets set out in the Service Agreement and contribute figures and information for quarterly Service Agreement review.
 To review project execution plans and advice project matrix members on procurement aspects of the schedule.
 Provide on every fortnight materials progress reports, latest ROS dates, highlighting any problems (shortages, delays, changes, etc) and ensure agreed follow-up actions are implemented.
 Analyse material progress reports and chase/expedite the buyers accordingly.
 Update on every month surplus materials list and report usage as commercial savings.
 Review surplus materials on yearly basis with a view to scrap for sale by tender for materials with no foreseeable usage.
 Assist project engineers to source alternative materials for shut down fabrication requirements.
 Liase with STL department for Receipt Inspection on-site materials handling, preservation, storage requirements etc.
 Control, distribute and file all materials related documentation during procurement and construction phases.
 Review buying description and identify discrepancy.
 Ensure that inspection and certification documents are received from suppliers/vendors.
 Contribute to Project Closure Reports.
 Be proactive and keep Required on Site (ROS) dates for Material Requisitions (MR/BOMS) in line with actual activity. Ensure “closed projects" are identified and that MRs and BOMs are deleted from SAP.
 Monitor items in frequent and repetitive demand and recommend to raise stock proposal to keep items in stock.
 Co-ordinate meetings between Engineers and Buyers. Review project programs and check material status. Liaise with Buyers/Expeditors.
 Facilitate Technical evaluation review meetings and participate in Equipment Kick Off Meetings.
 Control the assignment of Third Party Inspections and advise Project Engineers on need.
 Review and clear SAP inconsistency including invoice cleared with no Receipts for Project related demands.
 Liase with Suppliers on Urgently required and overdue materials.
 Participate in Project Value Engineering workshops and Project strategy developments.
Main Contacts

 External: Vendors, Contractors. BSP Design Consultants.
 Internal: Project engineers from various departments within all 4 Assest Units, SCM procurement team (*Buyers & Expediters), BSP Technical discipline departments (OPM, SEN), Logistics and Construction department (STL, SCO).

Qualifications
Required  HND or BSc in Engineering, Business Management or similar.
 IT Literacy : Proficient use of standard desk top tools (e-mail, MS Word, MS Excel, MS Power point).

Preferred

Competence Required
Experience  Minimum of 5 years experience in the oil & gas industry including 3 years in purchasing and material control and minimum 2 years in project engineering environment.
Training
Special Abilities Interpersonal Skills
 Proficient use of complex computerised support systems (e.g. SAP, Information Access, MS access).
 Very Good co-ordination and communication skills.
 Ability to work in a matrix-type organisational environment.
 Very Good Power of Analysis.
 Ability to Influence and motivate people to perform.
 Ability to work well under pressure and deliver quality results on time.
 Exhibits goods Problem Solving skills.
Technical Competence:
Demonstrate Commercial Judgement.
 Thorough practical knowledge of all aspects of procurement and project management.
 Promotes best practice in delivering optimum commercial results. Sound understanding of impact upon financial results and economic value. (Can Do)
Understand the Business
 Understands, participates in and influences the business planning process to a level where can provide input on procurement issues (strategic and tactical) ensuring procurement is addressed and prioritised appropriately. (Working Knowledge)
 Multi-discipline technical knowledge.
Use Supply Chain Tools
 Understand, promote and facilitate the use of TCoO (Can Do)
Contract Development & Management
 Produce clear, complete and concise documentation, which meets business objectives, accountabilities and controls, and maintain an appropriate documentation audit trail. (Mastery)
 Apply commercial acumen competencies when evaluating commercial options. (Can Do)
Awareness of Inventory Management
Awareness of Logistic Services
 Demonstrate an appropriate understanding of interface with logistics and achieve optimum utilisation of logistic resources (import, customs, transportation, etc). (Working Knowledge)


Duration : 23 months from date on seat